PayingBills

Note: PTFB speeds use of ReadIRIS a lot.
'Multipage Scan' means to scan the pages and combine them into a single PDF, if you have Acrobat (not just Acrobat Reader), just let the individual page scans open up in Acrobat and combine them into a single PDF. If you don't have Acrobat, you can tell ReadIRIS to do a multi-page scan.

'Print to PDF' means to print to a PDF file (via an Acrobat printer driver or equivalent) and to save the resultant PDF file

If the receipt is too faint/light, scan to TIF with MODI, using Black and White, set Output Type to Black and White in the "hp scanning" window, and move the "B/W Threshold" slider to the RIGHT to make it darker. Then convert the TIF to PDF with ReadIRIS.

Processing Instructions

Depositing Checks payable to us

Enter a deposit transaction in Quicken
Fill out a bank deposit slip
Stamp the back of the check with the deposit stamp from Kevin's desk drawer 2
Get a deposit envelope from Kevin's desk drawer 2
Take it to the bank. Be sure to get a new deposit envelope.

Homeowner's Insurance (State Farm)

Frequency: Annual
Amount: $1000
Check to see that it is still payable by the mortgage company
Check for any scary coverage changes
Staple and file in file cabinet under "Insurance.Homeowner"

Mortgage Statement

Frequency: Quarterly
Action: Scan to $b/Mortgage/yyyy.Qn-stmt.pdf
- Qn = Q1, Q2, Q3, Q4 (quarter)
Discard the paper statement

Pharmacy Receipts (Kroger)

Frequency: Monthly or more frequent
Amount: Varies
Sort the receipts into piles such that each pile has one person and one date (e.g. Walker on July 3). For each pile:
- Scan each pile into a separate document named "$m/3-Ready to FLEX/yy.mm.dd-kroger-patient-stmt.pdf"
- Copy "$m/Blank Forms/UHC_FLEX_Claim.doc" to a temp file, fill out a row for each scanned receipt file, and print to "$m/3-Ready to FLEX/yy.mm.dd-kroger-patient-flex.claim.pdf"
- Combine the two PDFs, save the result as "$m/3-Ready to FLEX/yy.mm.dd-kroger-patient-flex.claim.pdf", and delete "$m/3-Ready to FLEX/yy.mm.dd-kroger-patient-stmt.pdf"
- Print to "HP Photosmart Fax". Eventually you get a "HP Photosmart 2600 series - Send Fax" dialog.
- Click "Select From", choose "UHC Flex", click OK and then "Send Fax"
- Trash the receipts
- Move the PDF to "$m/4-Awaiting FLEX Pmt"

Regulus Paystub

Frequency: bi-monthly
Amount: $2410
Scan to $b/Paystubs/yyyy/Regulus-yy.mm.dd.pdf (use "Pay Date" from stub)
Enter the transaction in Quicken (Payee = Regulus)
- Check the Split with the line items on the statement. You may have to adjust by a few cents.
- There's a placeholder in the split for SunTrust and $0. This should stay $0. It is there to keep the line items in the paper statement 1-to-1 matched with line items in the Quicken Split.
Discard the paper statement
PayingBills/SunTrustCheckingStatement
PayingBills/UnitedHealthcareIplanWeeklyActivitySummaryReport
PayingBills/UnumPremium
PayingBills/VanguardQuarterlyStatement

Water Bill

Frequency: Alternate months
Amount: $60
Glance at the paper statement for anything wacky
Check to make sure it will pay itself
Discard the paper statement

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From $1

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